Time saved and quotas
Situation
The situation
Estimate the time saved, and spare your quotas.
You run a 6-person travel agency in Nice. You want to estimate the time AI saves on quotes and emails, before discussing it with the team.
Idea 1 of 3
The real time saved
Count the review and corrections too: the real gain is the total time with and without AI, on your real cases. Put your assumptions in a table (quotes a week, minutes per quote): everyone can discuss them, then replace them with real measurements.
Idea 2 of 3
Quotas to spare
A quota is a usage limit, for example a number of messages per day. APIs, the direct access that automations use, are usually billed per token, beyond any free quota. A precise request the first time avoids several attempts.
Idea 3 of 3
Effort has a cost
More effort costs more: a model that reasons uses more tokens and time. Save it for the tasks that deserve it.
Example
Before and after
How much time will AI save me?
Estimate the time AI saves in our travel agency, in a table: task, number per week, time without AI, time with AI including review, gain. Write down your assumptions, then say what we should measure for a month to check them.
Why? The table makes the estimate open to discussion and checking, and real measurement replaces guesswork.
Question 1 of 3
A quote takes 30 minutes by hand. With AI: 2 minutes of drafting and 10 minutes of review. How much time do you save?
See the answer
18 minutes 30 minutes minus 12 minutes: 18 minutes. Forgetting the review makes the gain look bigger.
Question 2 of 3
How do you spare your message quotas?
See the answer
By writing a precise request the first time A complete request gets a good answer in one or two messages, instead of five.
Question 3 of 3
What do you do with the table’s assumptions?
See the answer
Replace them with real measurements after a few weeks An assumption is a starting point. Real measurement tells you whether the gain truly exists.
Exercise
Your turn
Write the request: a table of the time saved, with the assumptions, review time counted, and what to measure for real.
Ctrl + Enter to check your request.
Checklist
- Ask for a table, to do
- Ask for the assumptions, to do
- Count the review in the time, to do
- Ask what to measure for real, to do
A suggestion
Estimate the time AI saves in our 6-person travel agency, for quotes and emails. Present a table: task, number per week, time without AI, time with AI including review, gain. Write down your assumptions, then say what we should measure for a month to check them.
Each try and each coach feedback counts as 1 message from your daily quota (10 without an account, 100 with an account).
AI answer
You are chatting with an AI. It can make mistakes: check important information.
Coach feedback
End of the lesson
Lesson complete
Estimate the gain in a table, review included, then measure it for real.