Reliable meeting notes
Situation
The situation
Decisions, actions, owners, deadlines, and nothing made up.
You work at an SME that makes metal parts near Saint-Étienne. You come out of the Monday production meeting with rough notes to turn into meeting notes for the team.
Idea 1 of 3
What meeting notes need
The decisions made, the actions (who does what, by when) and the questions still open. The rest fits in two lines of context.
Idea 2 of 3
AI fills the gaps
Rough notes have gaps: a date is missing, an owner is not named. AI tends to fill them with a plausible invention. Tell it: “If something is missing, write ‘to be confirmed’.”
Idea 3 of 3
Review before sending
Compare the write-up with your rough notes: every decision, every owner, every date. An action given to the wrong person quickly causes a misunderstanding.
Question 1 of 2
The notes do not say who is organising the training. What should the meeting notes say?
See the answer
“To be confirmed” A flagged gap is settled with one question. A gap filled with an invention creates a mistake.
Question 2 of 2
What should each action show?
See the answer
Who does it and by when An action with no owner and no deadline is unlikely to get done.
Exercise
Your turn
Below the notes, replace the last line with a real request: decisions, actions with owner and deadline, and nothing made up.
Ctrl + Enter to check your request.
Checklist
- Ask for the decisions made, to do
- Ask who does what, to do
- Ask for the deadlines, to do
- Forbid inventing: “to be confirmed” if something is missing, to do
A suggestion
Notes from the Monday production meeting: - [CUSTOMER A] order running late, steel not delivered - purchasing: chase the supplier - new press: training needed, date? - workshop manager: holiday schedule before Friday - summer hours: keep them until the end of October? Write meeting notes from these notes: the decisions made, then the actions with their owner and deadline, then the open questions. Do not invent anything: if something is missing, write “to be confirmed”.
Each try and each coach feedback counts as 1 message from your daily quota (10 without an account, 100 with an account).
AI answer
You are chatting with an AI. It can make mistakes: check important information.
Coach feedback
End of the lesson
Lesson complete
Decisions, who does what, by when. Anything missing stays “to be confirmed”.